The process to apply to become accredited follows six (6) steps.
- Organization Setup Request
An organization applying for accreditation should:
- Create an account on Council Connect.
- After creating an account, the organization should email the Safety Codes Council, Accreditation department at Accreditation@safetycodes.ab.ca. The email should contain the following:
- A signature block that clearly identifies that the person sending the email is employed by the organization.
- The type of organization (agency, corporation, municipality)
- The address information of the organization
- Primary contact information:
- Name, title, phone, email of the individual
- Address information of the individual (if different than organization address)
- If a secondary contact is desired, all of the information above.
- Application Submission
When access to Council Connect has been granted, the organization will be able to submit the required draft documentation for review, and pay the applicable application fee. More information on how to apply through Council Connect can be found here.
a. All applications to become accreditation must include: Draft Quality Management Plan (QMP) The Council has developed templates for organizations to use and follow. The draft submitted must be redlined to display the changes that the organization is proposing. The QMP template can be found here.
b. Corporations and municipalities must provide: Draft Transition Plan As with the QMP, the Council has developed templates for organizations to use and follow. The draft submitted must be redlined to display the changes that the organization is proposing. The Transition Plan template can be found here.
c. Municipalities must also provide a:
Signed Municipal Council Resolution
The signed resolution should support the application to become accredited. The resolution can be submitted at the beginning of the application process, or, with the final transition plan.
- Application Review
After it is submitted, the application will be reviewed by the Council for completeness, and to determine whether further information is required. The draft QMP and Transition Plan will be analyzed and assessed to determine whether or not they conform to the substance and intent of the Council’s templates. The organization will be notified of any concerns or changes that are required. The organization will be notified when draft documents are ready to be submitted as final and signed versions.
In the review of an organization’s application, the Council will look at a number of factors related to the organization type (i.e. agency, corporation, or municipality), and the disciplines that they are seeking to administer under the accreditation.
Some of the considerations that all applications will be reviewed for are:
• Capacity to provide effective, efficient, professional, and ethical administration of the safety codes system.
• Ability to provide and meet the service delivery standards outlined in the Council’s municipal or corporation QMP templates.
• If previously accredited, past performance of the organization during that accreditation.
• Ability to ensure the integrity and security of information in keeping with privacy legislation, and records management standards of practice.
• Any other information required by the Administrator beyond what has been provided in the application.
Other additional, but not limited to, considerations that will be taken into account for municipal and corporation applications are:
• Written submissions forwarded by directly affected organizations. More information on what constitutes a directly affected organization can be found here.
• Information identified in meetings or communications between with the applicant, and any directly affected organizations.
For agency applications, the other considerations that the Council will be looking to address are:
• Financial stability of the agency and the demonstration of adequate liability insurance.
• Knowledge of the safety codes system.
• Past history of the applicants or its principals or predecessors will also be a key contributing factor.
All of the above considerations apply equally to applications submitted to modify an existing accreditation.
- Notice of Intent
In parallel with the review of the application, the Accreditation department will issue a public Notice of Intent on the Council’s website. In addition, directly affected organizations are notified by letter of the organization’s request to become accredited, and invited to provide their comments, concerns, and input. The Notice of Intent remains open for 30 days.
- Administrator Decision
Once the Notice of Intent period has been closed, directly affected organizations have provided their comments, and the signed versions of the QMP and transition plan have been received, the Administrator will make a decision on whether or not to grant accreditation. In making this decision, the Administrator will consider all relevant factors related to the application.
- Notification of Decision
Organizations will be provided written notice of the Administrator’s decision. If accreditation is granted, Orders of Accreditation will be issued in the technical disciplines covered under the scope of their approved QMP. In compliance with the Act, these Orders of Accreditation (Order) will be published in the Alberta Gazette.
The Order is the formal authority document that both designates the organization as accredited, and delegates responsibility to administer and enforce compliance with the Act.
All applications for new accreditation are assessed a fee of $150 per discipline covered under the organization’s scope of accreditation. For example, if an organization is submitting an application to become accredited in building, electrical, fire, gas, and plumbing, a fee of $750 will be assessed.
Joint accreditation applications will be assessed the same fee ($150 per discipline) regardless of the number of municipalities participating.